The Complete List of Free Product Management Templates

📣Templates! Templates, come and get your Product Management templates! Right here, we’ve collated every single template you could ever need as a Product Manager, which you can use at every single stage of the Product Management lifecycle. 

Whatever you’re looking for, we’ve got you covered, with templates to download and keep forever.

This article will be a neat mix of downloadable templates, as well as details of the key frameworks you should follow to help you accomplish multiple Product Manager tasks.

Browse all our templates in this organized little bank 👇

Why should you use Product Management templates? 

We get it – you’re an experienced Product Manager. You know your stuff. So, why would you need a template for something you’ve already done a hundred times before?

We hear you. But here’s the thing: these templates aren’t just learning tools for new Product Managers. They’re valuable resources for everyone – whether you’re in your first year of Product Management or your fiftieth.

Even the most seasoned PMs benefit from revisiting best practices and ensuring their teams are aligned. Templates help create clarity, consistency, and efficiency across your entire Product Team. They reduce ambiguity, save time, and ensure that no key step gets overlooked, especially in fast-paced environments.

And hey, it’s always worth sense-checking how you’re doing things. You never know, you might pick up a new idea or two. 

Use our complete library of Product Management templates to:

✅ Learn or refresh a Product Management skill
✅ Improve your current process using proven best practices
✅ Create a consistent, repeatable workflow across your team
✅ Onboard new team members more efficiently
✅ Save time by eliminating the need to start from scratch
✅ Avoid common pitfalls by following tried-and-tested formats
✅ Communicate your plans more clearly with stakeholders

With the benefits clear, let’s get this party started and introduce you to our complete list of Product Management templates!

The order will move nicely through the Product Management lifecycle, offering templates for every step of the journey.

Product Management Templates for Strategy & Roadmapping

Product vision template 

A product vision articulates the long-term mission and strategic direction of your product, serving as a guiding light for development and decision-making. It answers key questions like who your product is for, what needs it addresses, and how it differentiates from competitors. A clear product vision aligns your team and stakeholders, ensuring everyone works toward a common goal.

ProdPad’s free product vision template offers a structured approach to crafting this essential statement. If you use this template, you’ll find it super easy to define your product’s purpose, target audience, and unique value proposition. 

A well-crafted product vision template looks a little something like this:

Use our interactive template to create your own product vision:

Now-Next-Later product roadmap template

Every Product Manager needs a product roadmap.

It turns your product strategy into something tangible – prioritized, actionable, and visible. It’s also your most powerful communication tool, aligning teams, stakeholders, and customers around where your product is headed. 

There’s no better roadmap format than the Now-Next-Later.

Why? Because it helps you prioritize at the problem level, not just by features. That means no more feature factories, just focused, flexible product development that actually moves the needle. It’s simple enough for anyone to understand, yet powerful enough to drive real product progress.

Switching from a traditional timeline-based roadmap? We’ve got you.

Use our interactive, drag-and-drop roadmap template to get hands-on with Now-Next-Later. Whether it’s your first time or you’re brushing up on best practices, you’ll get step-by-step guidance on how to adopt the format the right way. And we should know—we invented it.

Product feedback and idea submission template

This is something we are asked for A LOT. Product Managers, whether our users or attendees at one of our webinars, often ask if we have anything written up to define and communicate what is an ‘Idea’ and what is a piece of ‘Feedback’. 

We did have this written up because we use it ourselves here at ProdPad HQ. But when we realized you guys all wanted your own version, we went ahead and created these ready-made guidelines. 

Now you can use this, as we do here, to clearly explain to everyone in your company what should be submitted to the Product Team as an Idea and what should be sent in as Feedback. 

And why is that distinction important? Because otherwise you, as the Product Manager, have to spend precious hours wading through and adjusting piles of Ideas that should be Feedback and vice versa.  After all, you’re not a feature factory right? You don’t just take a user’s feature idea and throw it onto the roadmap. You try to understand the users’ problem and then run discovery to determine possible solutions. You want Feedback when a customer has a problem, not Ideas. 

Same goes for your internal stakeholders – do they have an Idea around a new problem area to explore, or do they have a bit of Feedback about an existing feature or product area? Your life will be easier if they understand the distinction.

If you’re struggling to get clear, useful input from your teams, our product feedback and idea submission template helps everyone understand the difference between feedback and product ideas. So you get better insights, and less noise. 

These ready-made guidelines make it easy for customer-facing teams and internal stakeholders to contribute in a structured, meaningful way. With clear definitions, real examples, an explanation of the process for submitting input, and reasons why submitting Feedback will benefit them, it encourages more engagement and ensures what’s coming into you is truly useful. 

Use this template to train teams to give useful feedback and help them differentiate between feedback and an idea. 

Product Management Templates for Backlog Management & Specifications

Backlog refinement meeting template 

Backlog refinement meetings shouldn’t feel like a waste of time – and with the right structure, they won’t. Our backlog refinement meeting agenda template helps you run efficient, focused sessions that keep your team aligned and your backlog in great shape. 

This editable agenda includes everything you need: a clear meeting structure with suggested timings, a table for discussion items, action capture fields, and a decision log to track outcomes. 

You’ll also get guidance on who to invite and how to prep. Say goodbye to chaotic meetings and hello to productive, well-organized backlog sessions that move your work forward.

PRD template 

A Product Requirements Document (PRD) is a detailed document that outlines exactly what a product or feature needs to do in order to succeed. It acts as a blueprint for your Development, Design, and Marketing Teams, ensuring everyone understands the goals, scope, functionality, and success criteria of what you’re building. 

A well-crafted PRD reduces confusion, prevents scope creep, and helps keep your project on track.

This PRD template gives you a clear, structured format to define your product strategy, key requirements, release plans, and more. It’s designed to bring alignment, improve collaboration, and ensure nothing critical gets missed as you move from idea to launch.

User stories template 

Writing great user stories is simple – especially when you use a consistent template. A user story captures what a user needs your product to do and why, focusing on the problem, not the solution. It’s a lightweight yet powerful way to communicate requirements from a user’s perspective, helping your team build with empathy and purpose.

This template guides you to clearly define the user, their need, and the outcome they’re trying to achieve.

By using this fill-in-the-blank format, you’ll create clear, focused stories that keep everyone aligned and make it easier for developers to deliver real value.
As well as this approach, ProdPad also gives you the option to use the Gerkins template and the Jobs to be done template:

Gerkins user story

Jobs-to-be-Done user story

Product proposal template

A product proposal template is a structured document designed to help you pitch new product ideas or major features to your Leadership Team. Using our template will ensure you present all the necessary details to make a compelling case. 

The template guides you through outlining your product hypothesis, demonstrating market demand, estimating effort, and measuring success. 

It also helps you highlight the timing and market opportunity. Using this template gives you a consistent and thorough approach, increasing your chances of getting buy-in and moving your idea forward successfully. Good luck! 

Market requirements document (MRD) template 

A Market Requirements Document (MRD) is a tool for aligning your team around a new market opportunity. This template helps you quickly outline all the key details, so everyone has the same understanding of the market, the problem to solve, and the intended solution. 

This MRD template guides you through gathering all the necessary research, defining the target persona, assessing demand, and conducting competitor analysis. 

By using this MRD template, you’ll have a clear, structured document that communicates the value and size of the opportunity, helping you make informed decisions so you can move forward with confidence.

Product launch template 

Launching a new product or feature is no small task. It takes careful planning, tight coordination, and clear communication across multiple teams. And, as the Product Manager, it’s your job to manage all of that. 

That’s where the product launch template comes in. This ready-to-use checklist maps out every step of the launch process, from early testing to post-release follow-up.

In this spreadsheet template, you’ll find over 30 launch tasks organized by stage, ownership, and key dates. Use the template to easily assign responsibilities, track progress, and make sure nothing falls through the cracks.

You can add or remove tasks to work for you and post the checklist to your chosen source of truth for your Product Team (our customers have this checklist within the Idea record in ProdPad). 

Learn more about what’s required for a product launch and everything you need to do: 

Product Management Templates for Customer Comms & Feedback Gathering

Release notes template

Most release notes end up being dry, technical, and easy to ignore. But they don’t have to be. 

Great release notes are a chance to connect with your customers, highlight what’s new, and drive the adoption rates of your latest features. Our release notes template helps you do exactly that, with a clear structure, helpful guidance, and customer-focused examples that make your updates more engaging and useful. 

Whether you’re announcing a big new feature or a small improvement, this template ensures your notes are informative, well-written, and easy to follow.

Customer feedback email template

Customer feedback is the fuel that powers your product strategy and prioritization. As a Product Manager, reaching out directly to your users is one of the simplest, most effective ways to gather customer feedback. The challenge? Writing an email that actually gets responses.

This customer feedback email template takes out the guesswork. It’s designed to help you ask the right questions in the right way so you can collect meaningful input without starting from scratch. Use it to connect with users, uncover opportunities, and make better product decisions faster.

Copy and paste it for yourself right now:

Need more? There’s plenty where that came from. We’ve got 11 ready-to-use customer feedback email templates, curated for every type of customer feedback email you’ll need to send. Check them all out: 

Customer advisory board meeting template

A Customer Advisory Board (CAB) is a group of current customers who meet regularly to provide feedback on your product. This group should represent a diverse mix of demographics, firmographics, and use cases, so you get a comprehensive view of how your product meets all the needs of your customer base. 

To run a successful CAB meeting, you need a solid structure. Our example Customer Advisory Board Schedule provides a clear framework for planning and organizing these sessions. 

With this template, you’ll stay on track, ensuring each meeting is productive and delivers the high-quality insights needed to guide your product strategy.

Use this meeting structure as a template for your own: 

There’s more to running a great CAB than this; check out all you need ⬇️:

AI Product Management Templates

Prompt engineering template

As AI Product Managers become more in demand, Product Managers are increasingly expected to understand how to work effectively with tools like ChatGPT, Claude, and other generative AI technologies. One of the most crucial skills in this space is prompt writing and knowing how to communicate clearly with AI to get useful, relevant, and high-quality outputs.

Whether you’re using AI for research, ideation, customer support, or product development, the quality of your prompts directly impacts the quality of your results. As a Product Manager, being able to write great prompts helps you move faster, experiment more efficiently, and make smarter product decisions.

To make this easier, we recommend using the W-I-S-E-R framework. Here’s a template to help you use it for yourself:

Learn more about prompting and check out our complete AI prompting example 👇

Plug and play

That completes our list of 13 templates, frameworks, and methodologies you can use to help improve all aspects of Product Management. 

But the learning doesn’t stop there. As well as a host of amazing templates, we also have a lot of great ebooks that can help you better understand a specific concept or detail the best practices you should be following. 

Check out our complete list of downloadable templates, courses and ebooks:

Where can I find the best Product Management templates?

The best place to find Product Management templates is ProdPad. Why? Because they’re made by Product Managers for Product Managers. These aren’t just theoretical downloads – they’re the actual templates we use internally to run our own product process and the formats we’ve used with our customers and seen drive results with Product Teams across the globe. That means each one is battle-tested and designed to help you solve real product challenges with clarity and confidence.

If you’re looking for strategic, easy-to-use, and practical templates, ProdPad’s library should be your first stop and final destination.

What are the most important Product Management templates?

The truth is that the most important templates are the ones you actually need. Every Product Team is different, and depending on where you are in your product journey – discovery, delivery, scaling – the right template can be a game-changer.

That said, if we had to pick three essentials to start with:

• Now-Next-Later Roadmap Template – A simple, flexible way to communicate what you’re focusing on without boxing yourself into a corner with strict deadlines.
• Product Launch Checklist Template) – Because launches have a lot of moving parts, this one keeps everything (and everyone) on track.
• Product Feedback & Idea Submission Template – This helps you capture insights from your users, your team, and your stakeholders in a useful and structured way- the lifeblood of any product strategy.

But let’s be clear: the other templates aren’t just nice-to-haves; they become essential when you’re tackling those specific challenges. That’s why ProdPad’s library covers everything from backlog grooming to customer interviews. They’re all important, and the key is using the right one at the right time.

If you feel like we’re missing a Product Management template that you’re desperate for, let us known and we’ll get to work on them right away!